Auto repair software helps auto repair shops run smoothly. Auto repair shop management software can help with everything from fixing cars to handling office tasks. In the past, auto repair shops had to do everything by hand, but now they use repair shop software to make things easier and more organized. 

Let’s look at some essential features this automotive repair shop management software should have to make shop running easier.

Key Features of the Best Auto Repair Shop Management software

Automotive Scheduling

Automotive service software helps you manage appointments for car repairs and maintenance. For example, you can easily schedule a time for a customer to bring their car in. The auto repair shop management software gives you a central calendar where you can see and plan appointments. You can choose times based on your technicians’ availability and the customer’s preference.

With this scheduling feature, you can:

Schedule Your Days

You can easily handle appointments with a clear view of your shop’s calendar. This helps you avoid mistakes like booking two appointments simultaneously or having empty days without appointments.

Using the calendar to stay organized ensures that your technicians always have work to do and that your customers get quick service.

Keep Your Customers on Track with Appointment Reminders

Sending appointment reminders is a great way to keep your customers informed and reduce missed appointments. You can send reminders for upcoming appointments, suggested maintenance, or repairs. This shows your customers that you care about their needs and helps keep them happy.

You can use automated systems to send reminders through email, text messages, or mobile apps. This way, you make sure your customers get the information they need on time.

Make the Most of Your Time with Flexible Appointment Reminders

Some customers might need to cancel or change their plans when you send appointment reminders. This opens up time slots for new customers, including those who walk in without an appointment. 

This flexibility helps you use your time and resources better and keeps wait times short, making your customers happier.

Accurate Estimates

The auto repair shop management software helps you create precise estimates for vehicle repairs. It includes everything, like labor costs, parts, and extra services.

Here’s how it works:

  1. Create a profile for your new customer.
  2. Enter the services they need.
  3. Add any additional services they might want.

This way, you get a clear and accurate repair estimate, making planning and keeping everything organized easier.

Create Invoices Quickly and Easily

After you give customers an estimate, you must create invoices for the repairs and services. Auto repair software makes this easy by generating professional invoices with just one click. No more dealing with piles of paperwork!

Making invoices by hand takes a lot of time and can lead to mistakes. The shop management tool lets you quickly create and send invoices to your customers by email or print them out.

Enjoy Faster and Easier Billing with Auto Repair Shop Management Software

By using auto repair software, you’re not only saving time and reducing paperwork but also:

  • Speed Up Payments: Customers can pay online from anywhere, so you get paid faster.
  • Track Invoices in real time: See the status of each invoice and manage your shop’s money better.
  • Go Green: Send digital invoices to save paper and help the environment.
  • Automate Payment Recording: Once payments are made, the software records them for you, so you don’t have to do it manually.

Track Vehicle Inspections with Ease

When technicians check a car, they can use photos and videos to show how things are going. They can do digital inspections and then send these images and videos to the customer to prove what’s being worked on. They can also add detailed inspection reports for better understanding.

This is a significant improvement from old-fashioned paper inspections. Before, customers often felt unsure if they were being charged fairly because they didn’t see proof of what was wrong and what was fixed.

With digital inspections, you can give customers a clear view of their vehicle’s condition and recommended repairs. This helps build trust and keeps customers coming back to your auto repair shop.

Keep Track of Repairs with Torque360’s Workboard

Your auto mechanics must keep track of ongoing repairs; the auto repair shop management software makes this easy. It shows all active estimates and jobs in one simple view on the workboard. 

Here’s how it helps:

  • Drag-and-Drop: You can move repair orders around by dragging and dropping them into different boxes. You can also update their status by changing their column.
  • Custom Columns: Add columns to match your shop’s process and make the board fit your needs.
  • Advanced Search: Quickly find an order by searching for the repair order number or customer name.
  • Track Workload: See how much work each technician has to help with planning and teamwork.

With the workboard, you can track estimates, invoices, and payments in one place, ensuring you never miss a deadline.

Inventory Management

Auto repair inventory management software helps you keep track of parts and supplies. A good inventory system does more than just manage stock; it helps you:

  • Build Trust with Customers: Always have the right parts on hand so your customers know they can count on you.
  • Stay Ahead of Competitors: Keep your shop stocked better than others, giving you an edge.
  • Run Your Shop Without Issues: Ensure everything runs smoothly and efficiently, avoiding hiccups.

Integration with QuickBooks

You need a way to keep everything organized to manage your auto shop’s money easily and quickly. Staying organized is crucial with lots of moving parts, like invoices and payments.

You can connect your system with QuickBooks accounting software. 

Relying on manual sheets and data can lead to mistakes and take too much time. Using QuickBooks helps you keep everything accurate and saves you time.

Wrapping Up!

Auto repair shop management software is a big step forward for running your shop. It helps you manage everything better, from customer service to daily tasks. This software can help your shop succeed in a competitive world and provide top-notch customer service. Take some time to research and find the best shop management software for your business.